The purpose of the American Rescue Plan (ARP) Act Elementary and Secondary School Emergency Relief (ESSER) III Fund is to help safely reopen and sustain the safe operation of schools and address the impacts of COVID-19 on the nation’s students by addressing students’ academic, social, emotional, and mental health needs. This plan describes how the York County School Division (YCSD) will maintain the health and safety of students, educators, and other school and division staff during and following the return to full in-person instruction. Questions about this plan should be directed to Dr. Vika Stephenson, Grant Coordinator/Writer at email@example.com or at 757-898-0300.
On July 23, 2020, the YCSD School Board approved the 2020-21 Return to School Plan, which was periodically revised throughout the school year and updated with the Virginia Department of Education (VDOE) as changes warranted or when specific grade levels of students returned to in-person instruction. The plan outlined modifications to normal practice for all division services including, but not limited to, reopening metrics, instructional options, school schedules, new instruction, identification of instructional gaps and student needs, social emotional learning (SEL) and supports, technology, COVID-19 response plans, school operations including health and safety measures taken, transportation, athletics and extracurricular activities, family engagement, and communications.
The York County School Division is committed to the safe return to full in-person instruction during the 2021-22 school year and will continue to implement necessary measures to maintain the health and safety of all students and staff. The following sections outline the divisions 2021-22 plan for the safe return to in-person instruction and continuity of services.
In order to maintain the health and safety of all students and staff, YCSD will align its practices, to the greatest extent possible, to the VDOE Interim Guidance for COVID-19 Prevention in PK-12 Schools. Specifics are below.
The Virginia State Health Commissioner issued a public health order on August 12, 2021 regarding mask requirements in schools. After consulting with the division's legal counsel, the division has been advised that the Commissioner's order supersedes any local action. All School Board members have also been advised and have individually indicated they understand and support the division's plan to comply with the state order. As such, the division will adhere to the commissioner's order effective August 12, 2021.
Although physical distancing may be challenging as all PK-12 students return to in-person instruction, YCSD schools are advised to provide as much physical distancing as possible between students during instruction, without sacrificing instructional best practices, as well as during food service.
Hand sanitizing or handwashing is encouraged upon entering schools, before and after lunch, before and after PE/recess, before and after using shared materials including academic manipulatives, and prior to going home. When traditional soap and water is not available, hand sanitizer may be used until handwashing can occur. Division approved and provided signage with graphics will be posted encouraging proper hand washing and good general hygiene practice. Hand hygiene supplies are readily available in buildings. Hand sanitizing foam is available in each classroom, common areas, and exterior entrances.
Daily home health screenings will be expected for students and staff prior to entering a school or office building. This includes a temperature check, review of symptoms, and an assessment of potential COVID-19 exposure. Temperature checks at schools will occur when staff or students are symptomatic or suspected of exposure. The school nurse will record staff temperatures using a confidential notebook system, while student temperatures will be documented per normal procedures in Aspen. Checks will be performed at a designated location (primarily clinic). During times of high community transmission, students suspected of exposure will be checked at clinic thresholds. Additionally, teachers will conduct hourly visual checks in class. Any students appearing unwell will be sent to the nurse’s clinic for further evaluation.
During times of high community transmission, division custodians will disinfect high contact surfaces in common areas and bathrooms every two hours. In addition, areas known to have been used by a case positive individual will be immediately closed for use and disinfected.
All YCSD ventilation systems have been designed and constructed in accordance with the industry standard ASHRAE 62.1 Ventilation for Acceptable Indoor Air Quality and the International Mechanical Code, Chapter 4, Ventilation, which has been adopted by the Virginia Uniform Building Code. While the Standard and the Code have changed over time, the result of the procedure for determining the amount of ventilation air required has remained nearly constant at approximately 15 cubic feet per minute (CFM) per person. Ventilation air is introduced into buildings via the HVAC systems to dilute the indoor air of contaminants.
At Bethel Manor Elementary, Tabb Elementary, Yorktown Elementary, Waller Mill Elementary and the Grafton Complex, the ventilation systems were designed and constructed in accordance with the Standards and Codes identified above. In addition, bipolar ionization technology was designed and installed into these HVAC systems and was shown to reduce the level of contaminants in the indoor air and allow for a reduction in ventilation air. The bipolar ionization device produces positive and negative ions which attack contaminants in the air stream and kills them. Contaminants killed include viruses, mold spores and bacteria and bipolar ionization has also been shown to effectively neutralize SARS-CoV-2 under certain test conditions. The use of bipolar ionization allowed for a reduction of ventilation air to between 5 to 7.5 CFM/person.
Division staff will collaborate with Peninsula Health District staff to determine who may have had close contact, as defined by VDH contact tracing guidelines with the case positive individual. Those individuals that are determined to have had close contact with a case positive individual will be personally notified.
Isolation & Quarantine
YCSD staff and students will follow the quarantine guidelines listed below as determined by contact tracing. These guidelines follow guidance from the Centers of Disease Control and the Virginia Department of Health. Close contact means being within 6 feet of a person with COVID-19 for a total of 15 minutes or more minutes within a 24-hour period or having exposure to the positive person’s respiratory secretions (coughed or sneezed on, sharing a drink or utensils, or kissing). Staff will refer to the chart below.
|Identified Close Contacts for School Exposure to Positive Person|
|Fully Vaccinated Staff||
|Fully Vaccinated Students*||
|Fully vaccinated or unvaccinated staff or students
who have had COVID-19 in the past 90 days
|Identified Close Contacts for Exposure to Positive Household Family Member|
|Fully Vaccinated Staff||
|Fully Vaccinated Students||
*Note: neither fully vaccinated nor unvaccinated students will be required to quarantine if they and the positive student were wearing masks and maintained 3 feet of social distance during the time of exposure.
YCSD has no plans to engage in a testing/screening program at this time.
YCSD has promoted and facilitated initial vaccination shots for employees. Once vaccinations were made available to children 12 and over, the division organized two vaccination dates to assist parents in quick of distribution to those families desiring the vaccination. The division also made facilities available for local organizations conducting their own shot clinics at no cost to the organizing pharmacies, labs and non-profit organizations. The division plans to support shot clinics when vaccinations are approved for groups of students under 12 years of age.
In the interest of transparency with our stakeholders, YCSD launched an online dashboard in September 2020 to keep families, staff and the community informed about positive COVID-19 cases within the school division. This dashboard will be relaunched at the reopening of school and will include the following data: the number of positive COVID cases by location each week, the number of quarantines by exposure source (school or community). The data can be manipulated by website users by date and location.
YCSD continues to have ongoing dialogue with the Peninsula Health Department through its assigned epidemiologist, Alexis Brown. There are also periodic conversations with Dr. Natasha Dwamena and the area superintendents in which either Dr. Shandor, Division Superintendent or Dr. Carroll, Chief Operations Officer, participates.
The York County School Division will provide appropriate accommodations to support children with disabilities in respect to state and division health and safety policies.
YCSD will continue to take the necessary actions to ensure continuity of services, including but not limited to services to address students’ academic needs and students' and staff social, emotional, mental health, and other needs. Additionally, the division will continue to provide supports to address the needs of students with individualized learning plans throughout the school year. Specifics of the academic plan for the 2021-22 school year are outlined below.
The division plans to ensure all students have access to a full-time educational program with five days a week of in-person instruction. Families were provided an opportunity to register with Virtual Virginia if they desired full-time virtual instruction.
The shift to emergency remote learning due to COVID-19 school closures identified significant gaps in equitable access to technology among students. Therefore, the County School Board and the York County Board of Supervisors approved funding to launch a 1:1 Technology Program for all students in grades K-12. The division identified new programs and improved existing education technology programs for the 2020-21 school year to enhance student learning and provide more efficient and effective school-home communication regarding student learning. For the 2021-22 school year, these devices will serve as a classroom enhancement supported by the following tools. A short description are included below:
YCSD will use approximately $2,652,693 of its ARP Act ESSER III funds to address unfinished learning as described below.
In partnering with our family and community supports, YCSD engages in creating a positive, connected, inclusive, and safe environment to embrace ALL learners through the development of a social emotional learning framework that empowers:
Acknowledging diversity is foundational in building capacity for our social and emotional awareness while sustaining an intentional focus on equitable access and academic success. YCSD schools have allocated ESSER III funds to provide mental health and social & emotional learning supports to students and staff. These supports include the following:
Additionally, the division will utilize ESSER II-Set Aside funds to provide mental health and social & emotional supports through mental health professional development and training as well as professional development at each school provided by participants of the division Mindfulness Cohort.
The division has provided and/or delivered over 1.5M meals to York County residents. This process continues until the first day of school August 30, 2021. All school meals will be free of charge this year to students in school. For students who have enrolled in the Virtual Virginia program, a needs assessment will be conducted to make appropriate plans for provision of free breakfast and lunch as appropriate.
Bus transportation will be provided to all students who request a ride in our tracked ridership format. All staff and students, as per federal mandate, will wear a mask during their time on all school buses. In addition, all bus surfaces will be coated with a Microban protectant that lasts 90-120 days. Protectant will be reapplied every 90 days. Frequent high touch surfaces (e.g. stairwell rail, van doors and seat belts) will be disinfected between all routes including vans.
YCSD will use approximately of $2,138,553 its ARP Act ESSER III funds in accordance with Section 2001(e) of the ARP Act as described below to support the continuity of services.
In developing the ARP ESSER III Plan, YSCD staff conducted consultation in the following ways:
During the period of the ARP ESSER award, YCSD will periodically review and, as needed, revise its plan for the safe return to in-person instruction and continuity of services. The plan will be reviewed at least every 6 months from its approval by the school board.
The York County School Division has taken the following steps to make this plan available to the public: