YCSD 2022-23 Virtual Learning Application Process

Families must apply for acceptance into the virtual program using the following steps:

Step 1

A student interested in participating in VVA's full-time online program must meet the following criteria before applying for virtual learning.

The student:

  • must have maintained a grade of "C" or higher in all courses on the previous four quarter grade reports. Students with standards-based grades must show proficiency.
  • is currently passing all classes.
  • has no more than three unexcused absences during the previous school year.
  • meets the prerequisites for available courses (secondary only).
  • and family are willing to make a one-year commitment to virtual instruction.
  • is meeting or exceeding State and local achievement benchmark assessments.

If the student does not meet the above criteria, they are not eligible for full-time virtual learning. If the above criteria are met, the family should proceed to Step 2.

Step 2

The student completes a readiness assessment with the parent(s)/guardian(s) who will support his/her learning during the 2022-23 school year. The tool's purpose is to determine if the virtual environment is most appropriate for the student's academic and social needs. It provides the opportunity to evaluate family commitment, student skills and attributes, and previous school experiences.

In addition, the parent(s)/guardian(s) acknowledges their responsibility for providing instructional support daily to best promote student success. This includes:

  • Ensuring students attend at least four hours of daily teacher-led instruction via Zoom with cameras on five days a week (elementary), four days a week (secondary).
  • Ensuring students complete additional required daily independent learning assignments five days a week.
  • Ensuring students have appropriate technology and internet access or use a division issued device and/or hotspot issued by YCSD.
  • Engaging in routine communication with Virtual Virginia teachers and the school-based Virtual Virginia mentor.

After reflecting and discussing the criteria found on the readiness assessment and making a commitment to instructional support, the family can proceed to Step 3 if there is confidence of student success in the virtual learning environment. Otherwise, in-person learning is recommended.

Step 3

The parents will contact the student's home school to schedule a meeting with school staff. This meeting should include, but is not limited to a building administrator, school counselor, and current classroom teacher. The team meets with the student and parent(s) to discuss the request for full-time virtual learning. During this meeting, the group will review the Virtual Virginia program components and answer any questions. In addition, they will discuss the student and family's readiness for a fully virtual learning experience.

Additional guidance:

  • Agree to participate in the full-time virtual program for the duration of the school year.
  • If the student has an IEP or 504, this meeting must be held as an IEP or 504 meeting and include appropriate staff.
  • The ESL teacher should attend if the student participates in the YCSD English Learner (EL) program.
  • The gifted resource teacher should attend for students in grades 3-7 who are found eligible for YCSD's EXTEND program.

If the team or family determines that they do not desire to move forward with a full-time virtual program, the application process ends here. Otherwise, the family may continue to Step 4.

Step 4

The family completes and submits the 2022-23 Full-time Virtual Virginia Program Application to the school counseling office at the student's home school. Applications for current students are due by May 31, 2022.

Once the family has completed Steps 1-4, the school team will review the student's academic history, performance during the 2021-22 school year, and if secondary, registered course load to determine if a full-time virtual learning program supports student academic progress. The school will notify the family of the outcome of the team's review. If approved, the student's school counselor will enroll the student in the full-time Virtual Virginia program. For approved applications, YCSD covers the nonrefundable cost for VVA.

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