Job Description

Title:   ADMINISTRATIVE ASSOCIATE - SCHOOLS

Position Type: Non-Exempt

Primary Function:

Position is responsible for providing clerical office support in a school office.

Minimum Qualifications:

• High school diploma or equivalent and some previous office experience.
• Successful completion of the "Office Clerical Skills Test” and completion of high school and or any equivalent combination of experience and training.
• Maintains school master calendar, as applicable at school level.
• Coordinates facilities use requests and maintenance work orders, as applicable at school level.
• Thorough knowledge of standard office practices, procedures, and equipment.
• Ability to type accurately and at a reasonable rate of speed; familiarity with Microsoft Office.
• Must establish and maintain effective working relationships with other employees and the public.
• Ability to understand and follow oral and written instructions.
• Proficiency in use of word processing software and initiative to learn other computer programs as required.
• Exhibits use of correct English grammar, spelling and punctuation.
• Professional attitude and good communication skills.
• Ability to quickly learn procedures used to report information and maintain records.

Performance Responsibilities:

• Performs a variety of clerical tasks as assigned by the administrator.
• Serves as receptionist for the school.
• Becomes knowledgeable of School Board policies and procedures and applies them appropriately.
• Demonstrates ability to learn and use YCSD standard software to perform required tasks.
• Compiles information from various sources for records and reports.
• Maintains organized student files and records, as applicable at school level.
• Registers and withdraws students, as applicable at school level.
• Maintains attendance figures and reports information as required, as applicable at school level.
• Greet the public, answer phones, and provide information as requested.
• Use microcomputer programs required to accomplish assigned work, e.g. word processing and data input.
• Distribute incoming mail.  
• Maintain a pleasant attitude, being tactful and courteous toward co-workers, students, parents, and visitors.
• Coordinates device distribution and check-in process.
• Assists with building needs related to substitute teachers.
• Answers the telephone and responds to the needs of students, parents, teachers, administrators and vendors.
• Maintains confidentiality as required.
• Models nondiscriminatory practices in all activities.
• Performs other duties as assigned.

Job Specifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities, who are otherwise qualified, to perform the essential functions.

Working Conditions & Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions. Must have the ability to sit for extended periods of time; exhibit manual dexterity to dial a telephone, to enter data into a computer terminal; to see and read a computer screen and printed material with or without vision aids; hear and understand speech at normal levels and on the telephone; speak in audible tones so that others may understand clearly in person and on the telephone; ability to understand and follow oral and written instructions; physical agility to lift up to 25 pounds.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Duties are normally performed in an office environment.

Reports to:

Principal or Designee

Terms of Employment:

As specified in annual notice of employment. Salary according to the School Board Pay Plan.

Evaluation:

Performance on this job will be evaluated in accordance with school board policy and administrative regulations on evaluation of non-licensed personnel.

5/23/2024