Job Description

Title: ADMINISTRATIVE ASSISTANT - SCHOOLS

Position Type: Non-Exempt

Primary Function:

Position is responsible for providing clerical office support in a school office.

Minimum Qualifications:

Successful completion of the Office Clerical Skills Test.
Completion of high school or any equivalent training and two to three years of related work experience in progressively responsible positions preferably in a school system.
Thorough knowledge of standard office practices, procedures, and equipment.
Ability to type accurately and at a reasonable rate of speed; proficiency with Microsoft Office.
Must establish and maintain effective working relationships with other employees and the public.
Ability to understand and follow oral and written instructions.
Ability to work independently with minimum supervision performing a variety of complex and routine tasks.

Performance Responsibilities:

Performs a variety of clerical tasks as assigned by the administrator.
Assists with student enrollment and withdrawals.
Serves as school receptionist as required.
Maintains attendance figures and reports information as required.
Maintains school master calendar, as applicable to school level.
Coordinates facilities use requests and maintenance work orders.
Inputs appropriate student fees into Rycor system, as applicable at school level.
Completes all requisitions, purchase orders, requests for checks, and ordering of materials for the school, as applicable at school level.
Assists with student scheduling and student files and records.
Ability to plan and manage assigned functions and staff.
Knowledge of accounting / bookkeeping procedures.
Ability to interpret, apply and make decisions using School Board policies and procedures without the supervisor.
Assists the supervisor with delegated administrative functions (including collecting and recording money, verifying leave forms/time sheets for school staff, planning special events, etc.)
Monitor and verify school program budgets.
Demonstrates ability to learn and use YCSD standard software to perform required tasks.
Compiles information from various sources for records and reports.
Answers the telephone and responds to the needs of students, parents, teachers, administrators and vendors.
Maintains confidentiality as required.
Models nondiscriminatory practices in all activities.
Performs other duties as assigned.

Job Specifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities, who are otherwise qualified, to perform the essential functions.

Working Conditions & Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions. Must have the ability to sit for extended periods of time; exhibit manual dexterity to dial a telephone, to enter data into a computer terminal; to see and read a computer screen and printed material with or without vision aids; hear and understand speech at normal levels and on the telephone; speak in audible tones so that others may understand clearly in person and on the telephone; ability to understand and follow oral and written instructions; physical agility to lift up to 25 pounds.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Duties are normally performed in an office environment.

Reports to:

Principal or Designee

Terms of Employment:

As specified in annual notice of employment. Salary according to School Board Pay Plan.

Evaluation:

Performance on this job will be evaluated in accordance with school board policy and administrative regulations on evaluation of non-licensed personnel.

5/23/2024