Job Description

Title:   SECRETARY I

Position Type: Non-Exempt

Primary Function:

Performs a variety of routine office procedures using typing, clerical and computer skills with adequate supervision.

Minimum Qualifications:

• High school diploma or equivalent required and at least one year's related work experience preferred
• Proficiency, in use of word processing software as exhibited by use of beginner level functions.
• Initiative/ability to learn other microcomputer programs as required
• Possesses sufficient keyboarding skills with which to produce accurate work in a time efficient manner.
• Ability to learn standard document formats
• Thorough knowledge of standard office practices and equipment
• Exhibits use of correct English grammar, spelling and punctuation
• Professional attitude and good communication skills
• Ability to deal with members of the general public in a pleasant and effective manner both on the telephone and in person
• Ability to establish and maintain effective working relationships with others
• Ability to quickly learn procedures used to report information and maintain records.

Performance Responsibilities:

• Prepare from draft (diskette, dictaphone, handwritten) routine and complex documents in proper form
• Become knowledgeable of School Board policies and administrative and clerical procedures which apply to School Board Office operations
• Maintain confidentiality of reports, records, correspondence, and communications when required to handle such information
• Handle telephone calls in courteous manner, taking accurate and complete messages or relay calls to appropriate person
• Use microcomputer programs required to accomplish assigned work
• Maintain files in manner that ensures easy access to information
• Verify program expenditures using central office printout as a cross reference
• Maintain a pleasant attitude, being tactful and courteous toward co-workers, students, parents and visitors
• Perform other duties as assigned by Building Manager or Director

Reports to:

Manager of School Board Office Building or Director

Terms of Employment:

Twelve months a year. Salary according to School Board Pay Plan.

Evaluation:

Performance on this job will be evaluated in accordance with school board policy and administrative regulations on evaluation of non-licensed personnel.

9/2/1998