Job Description

Title:   TRANSPORTATION MANAGER

Position Type: Exempt

Primary Function:

Position is responsible for managing, coordinating, supervising, and evaluating all aspects of the daily operations of a medium public school transportation system comprised of a large number of employees, routes and field trips annually. This position ensures compliance with School Board Policy, federal, state, and local regulations regarding pupil transportation. In the absence of the Director, this position assumes the responsibility for Pupil Transportation.

Minimum Qualifications:

• Must be a self-motivated leader with excellent supervisory skills required.
• Bachelor’s Degree or five years or more of transportation management experience.
• Must understand systems and the importance of communicating essential information to employees.
• Must possess knowledge of, or the ability to learn accurately and quickly, school bus loads, routes, schedules, and York County roads.
• Must be proficient with Microsoft Office especially Word and Excel.
• Must obtain a Commercial Driver’s License, Class B with P, S endorsements within 45 of initial employment. Ability to work in cooperative team setting with minimal supervision.
• Ability to work in cooperative team setting with minimal supervision.

Performance Responsibilities:

• Processes payroll for all Transportation staff to include bus drivers, bus assistants, van drivers, crossing guards and office staff.
• Creates and runs reports to process all bonuses for Transportation employees to include attendance bonuses, sign on bonuses and referral bonuses.
• Resolves citizen, parent, school staff and employee concerns according to policy and procedure in a timely manner.
• Investigates accidents involving School Board vehicles.
• Assists the Director of Transportation with conducting a continuing study of transportation policies, programs, and practices; and recommends new approaches and procedures to effect improvements in the efficiency of the department and services performed.
• Supervises all aspects of dispatching to include emergency responses to crisis. Ensures drivers are assigned to all extra trips and routes while adhering to rotation policy avoiding unfair distribution of hours.
• Assists the Director in the preparation of the State Report, budget and any other reports as required.
• Processes paperwork for all accidents and incidents including entering information into the SSWS. Supervises the Transportation Operations function to ensure that all students that have signed up and are eligible for transportation a reassigned a route.
• Organizes meetings by creating the agendas, notifying the staff and keeping detailed records of meeting discussions.
• Coordinates the Random Drug and Alcohol Screening for staff to include bus drivers, van drivers, bus garage and maintenance staff.
• Evaluates programs, such as safety, using techniques such as unannounced audits in the field to ensure compliance with policy, procedures and safety initiatives.
• Conducts research, analysis and preparation of reports and briefings for the Executive Director.
• Attends professional meetings, seminars, and workshops.
• Works with the Senior Personnel Specialist to offer contracts to new employees and make contract adjustments to existing employees.
• Keeps sensitive records of all incidents, accidents and paperwork regarding injury.
• Works with the transportation employees and the Absence Management Personnel Specialist on all FMLA/LTML paperwork.  Keeps records of the determination and enters in into Kronos accordingly.
• Invoices all trips in Trip Tracker.
• Assigns all new employees a Versa Trans fob.
•  Supports a cooperative relationship with the appropriate law enforcement agencies.
• Perform other duties as assigned by the Director of Transportation.

Working Conditions & Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions. Must have the ability to sit for extended periods of time; exhibit manual dexterity to dial a telephone, to enter data into a computer; to see and read a computer screen and printed material with or without vision aids; hear and understand speech at normal levels and on the telephone; speak in audible tones so that others may understand clearly in person and on the telephone; ability to understand and follow oral and written instructions; physical agility to lift up to 25 pounds.

Reports to:

Director of Transportation

Terms of Employment:

Twelve months a year. Salary according to School Board Pay Plan.

Evaluation:

Performance on this job will be evaluated in accordance with school board policies and administrative regulations on evaluation of administrative personnel.

5/29/2024