Job Description

Title:   PARTS COORDINATOR

Position Type: Non-Exempt

Primary Function:

Operate a parts storage area for the purpose of storing items for automotive light trucks and heavy duty trucks and buses. Ordering and issuing of supplies and equipment. Keeping inventory of these parts and do related work as required.

Minimum Qualifications:

• High school diploma or equivalent, with at least one year of experience in automotive light truck, heavy truck, and bus repair parts.
• Extensive knowledge of nomenclature of automotive and related parts and supplies needed for maintenance and repairs of autos, trucks, light and heavy duty miscellaneous parts.
• Knowledge of storeroom and stocking methods and procedures as applied to automotive fields.
• Organizational ability sufficient to keep a systematic inventory record up to date for accounting and reordering purposes.
• Ability to establish and maintain effective working relationship with co-workers.
• Must have oral and written communication skills required to perform all performance responsibilities.
• Ability to follow oral and written directions.
• Strength and dexterity necessary to perform all required tasks, including ability to lift 40 pounds of parts orders.
• Some computer experience is required.

Performance Responsibilities:

• Order light and heavy duty truck parts as well as small engine parts.
• Keep an inventory of ordered parts and parts on hand, and make sure all parts are properly charged out to vehicles.
• Responsible for cleanliness of assigned area.
• Use of computers for inventory purposes.
• Work closely with mechanics and Maintenance Manager to insure correct parts are ordered.
• Assist in developing sources of supply in cooperation with buyers. Assist in reviewing and evaluating vendor bids for parts, supplies and specialized repair or contract work and make recommendations based on evaluation.
• Inspect parts and materials purchased for quality control and conformity to specifications.
• Review invoices and approve for payment.
• Estimate stock and inventory needs based on usage history.
• Locate special parts needed immediately within or outside of the local area.
• Maintain large number of parts catalogs and cross-reference catalogs to ascertain those parts which are interchangeable from one manufacturer to another.
• Be familiar with software pertinent to parts usage and parts obsolescence.
• Perform related work as assigned.

Working Conditions & Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Can climb a ladder and lift up to 60 pounds from the ground and 35 pounds above the head.
• Can stand for extended periods of time
• Can understand and follow written and verbal instruction
• Exhibits the manual dexterity and mental alertness needed to operate tool and/or other equipment

In the event of severe weather conditions or emergency situations, the School Division may suspend normal operations and/or cancel classes. If this occurs, all employees deemed essential must remain at or report to their work as soon as conditions reasonably permit. The designation of essential depends on an employee’s duties as well as the circumstances for suspension of normal operations.

Reports to:

Vehicle Maintenance Manager

Terms of Employment:

Twelve months a year. Salary according to School Board Pay Plan.

Evaluation:

Performance of this job will be evaluated in accordance with school board policy and administrative regulations for non-licensed personnel.

2/25/2025