York County School Division Strategic Plan

Goal 4: Partnerships & Relationships

Objective: Student Data Access

  • The division will implement an open data initiative featuring expanded easy access to student data for students, parents, and guardians.


In spring 2013, the Division Technology Committee and a group of high-end users of Edline compared the gradebook features of Edline and Aspen, two software programs utilized by the division. The recommendation from this endeavor was for the division to use the Aspen program. This program offers features for parental engagement not currently available with the Edline program, such as:

  • Once assigned, Aspen accounts stay with the student, parent and guardian for the duration of a student's enrollment in YCSD.

  • Parents and guardians can use Aspen to update contact information online, which is then approved by school staff to instantly update the student's record.

  • Students, parents and guardians can establish personal preferences for receiving automatic attendance and grade notifications.

  • Daily attendance emails can be sent to compliment daily Connect5 phone calls.

Phase One - York River Academy Pilot Implementation

  • YRA staff received training in November 2013.

  • YRA conversion to the Aspen gradebook began in January 2014.

  • YRA parent forums and training sessions were held in January 2014.

Phase Two - Division-wide Implementation

  • All YCSD teachers will participate in Aspen gradebook training in spring or August 2014.

  • Differentiated, follow-up training will be available through Educational Technology Facilitators on an as needed basis for teachers throughout the 2014-15 school year.

Aspen Family Portal Access

  • In March 2013, access to the Aspen Family Portal was provided to York River Academy students, parents and guardians to view the following:

    • Attendance information
    • Class/Teachers pages
    • Course calendar of assignments, group events and assignments
    • Emergency contacts
    • Automatic notifications of attendance and grades entries
    • Student contact information, academic history, course requests, grade information and schedules
    • Student health information including dates and time of clinic visits

  • Access to the Aspen Family Portal for all students, parents and guardians will begin in September 2014.

  • Information on using the Aspen Family Portal will be provided for students, parents and guardians in September 2014.

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Division Superintendent: Victor D. Shandor, Ed.D.
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