A REGULAR MEETING OF THE YORK COUNTY SCHOOL BOARD WAS HELD

AT YORK HALL, 301 MAIN STREET, YORKTOWN, VA.

MONDAY, JUNE 13, 2005

REGULAR SESSION

7:30 P.M.

PRESENT: MR. MARK A. MEDFORD, CHAIRMAN

MR. R. PAGE MINTER, VICE CHAIRMAN

MRS. BARBARA S. HAYWOOD

MRS. LINDA S. MEADOWS

MR. BARRY HENRY

ALSO PRESENT: DR. STEVEN R. STAPLES, DIVISION SUPERINTENDENT

MR. RICHARD M. HIXSON, DEPUTY SUPERINTENDENT FOR OPERATIONS

DENNIS R. JARRETT, CHIEF FINANCIAL OFFICER

DR. JAMES R. TUCKER, ASSISTANT SUPERINTENDENT FOR INSTRUCTION

DR. KITTY RICHMOND, DIRECTOR OF CURRICULUM AND

ACADEMIC SERVICES

DR. SUZANNE CREASEY, DIRECTOR OF STUDENT SERVICES

DR. JENNIFER PARISH, DIRECTOR OF STAFF DEVELOPMENT AND STUDENT ACHIEVEMENT

BETSY OVERKAMP-SMITH, COMMUNITY AND PUBLIC RELATIONS OFFICER

MARILYN V. STATON, CLERK

Mr. Medford reconvened the meeting at 7:35 p.m.

PLEDGE OF ALLEGIANCE

The Board Chair, Mr. Medford, requested Ms. Overkamp-Smith, Community and Public Relations Officer to lead the Board in the Pledge of Allegiance.

RECOGNITIONS AND AWARDS:

Seniors of the Month: GHS – Caitlin Marple, who was playing in a soccer tournament last month and was unable to attend the meeting was introduced to the Board in person.

Mr. Medford declared a short recess at 7:40 p.m. for the Board to meet Caitlin and reconvened the meeting at 7:43 p.m.

UNFINISHED BUSINESS: None

PRESENTATIONS: Dr. Steven R. Staples, Superintendent, gave an overview of the Secondary Guidance Program initiatives for 2005-2006.

COMMENTS OF CITIZENS

Bob Shaw, a graduating parent of York County Public Schools, stated that, overall, his experience with York County School was extremely good. Mr. Shaw noted that the IB Program is good but he noted the way it is administered could be improved, and he also noted that IB students should be ranked with their home schools.

MATTERS BY BOARD MEMBERS

Mr. Barry Henry noted that the renovation bids so far have come back under cost. Mr. Henry also noted that the buildings and facilities in the York County School system are the best he has seen mostly due to their being renovated when needed. Mrs. Meadows urged the students to have fun, be careful but to make good choices. Mrs. Haywood stated that she attended a Historic Triangle meeting in the end of May on random drug testing. Mr. Minter stated that he attended the Technology Awards Ceremony last Saturday noting that it was Dr. Ned Carr’s last ceremony before his retirement. Mr. Minter quoted from the “Tip Sheet” that the Grafton Middle School drama team recently donated over $500 in proceeds from their spring play “The Good Doctor” to the Cell Phones for Soldiers program. GMS drama students also collected used cell phones to donate. The Cell Phones for Soldiers program provides pre-paid calling cards to soldiers serving overseas. Mr. Medford stated that he attended the Seaford Elementary School Awards Ceremony today noting some of the many awards that were given out: Accelerated Reader, Art Contests, Apple Achievements, A/B Honor Rolls and also club awards. Mr. Medford also stated that the Board received another batch of thank-you notes from students for their new playground equipment. Mr. Medford said these notes are from Mrs. Lotz’ 1^st grade class and Ms. Penny Martin’s 1^st grade class both at Mt. Vernon Elementary School. Mr. Medford noted that parents with children with disabilities should note that the Department of Education announced proposed regulations on June 10, 2005 to implement the reauthorized IDEA. The official announcement in the Federal Register is expected on June 21, with public comments due 75 days later.

CONSENT CALENDAR

Mr. Minter summarized the items on the Consent Calendar.

A motion was made by Mr. Minter and seconded by Mrs. Haywood to adopt the Consent Calendar. Motion passed 5-0.

Mr. Medford, School Board Chairman, opened the Public Hearing on School Board Salaries at 8:15 p.m. There being no speakers signed up, Mr. Medford closed the Public Hearing.

ACTION ITEMS

a. A motion was made by Mr. Henry and seconded by Mrs. Meadows to approve donations. Motion passed 5-0.

b. A motion was made by Mr. Minter and seconded by Mrs. Haywood to approve Resolution No. 05-23 authorizing the Filing of the NCLB Consolidated Local Application 2005-2006. Motion passed 5-0.

c. A motion was made by Mr. Henry and seconded by Mrs. Meadows to approve Resolution No. 05-25 Committing Lottery and State Construction Funds to Capital Projects for FY06. Motion passed 5-0.

d. A motion was made by Mrs. Haywood and seconded by Mr. Minter to approve Resolution No. 05-26 amending the Fiscal Year 2005 School Board Approved Operating Budget. The Chief Financial Officer, Mr. Dennis R. Jarrett, provided a brief summary of Resolution No. 05-26. He noted that amending the FY05 operating budget was required for two primary reasons. First, The School Division received notification in May from the State Department of Education that a Forest Reserve payment would be made in June 2005 in the amount of $261,582. Second, to accommodate School Board approved expenditures, budgeted funds needed to be shifted among the major budget categories. Motion passed 5-0.

e. A motion was made by Mrs. Haywood and seconded by Mrs. Meadows to increase School Board salaries. Motion passed 5-0.

f. A motion was made by Mrs. Meadows and seconded by Mr. Minter to approve the minutes of the May 23, 2005 Special Meeting. Motion passed 4-0. Mr. Henry abstained.

g. A motion was made by Mr. Minter and seconded by Mrs. Meadows to approve contract with College of William & Mary to provide summer sports camp bus service. Motion passed 5-0.

h. A motion was made by Mrs. Haywood and seconded by Mr. Minter to approve the remaining section of the Pay Plan (pages 53 through 64) effective July 1, 2005. Motion passed 5-0.

i. A motion was made by Mr. Henry and seconded by Mrs. Haywood to approve the revisions to the Student Handbook and Conduct Code. Motion passed 5-0.

DISCUSSION –

Chapter 5 – Support Services. After discussion, administration recommended bringing this back for First Reading in August.

FIRST READING –

Chapter 4 – Fiscal Management. After discussion, administration recommended bringing this back for Second Reading in August.

SECOND READING –

A motion was made by Mrs. Meadows and seconded by Mr. Henry to approve Sub-Section 10.4.1 Enrollment Resident Students. Motion passed 5-0.

A motion was made by Mrs. Haywood and seconded by Mrs. Meadows to approve Chapter 2 – Sub-Section 2.3.5 School Board Agenda. Motion passed 4-0. Mr. Henry abstained.

SUPERINTENDENT’S REPORT

Ms. Economou was unable to attend tonight’s meeting due to the change in date.

Dr. Steven R. Staples, Superintendent noted some of the things the school system will be doing during the summer months:

· extensive summer school program

· Human Resources will be busy filling 130 teaching vacancies

· Professional Development opportunities for teachers

Dr. Staples reminded the community of the time changes in the renovation of York High School. The renovation should conclude in November 2006 and Yorktown Middle students will be in trailers for one year while YMS is renovated. Dr. Staples noted that the next Regular School Board meeting will be held on August 22, 2005.

ANY MATTER NOT ABOVE SET FORTH:

At 8:45 pm. a motion was made by Mr. Henry and seconded by Mrs. Haywood to move into Closed Session pursuant to Section 2.1-344 (A) (1) of the Virginia Code, Virginia Freedom of Information Act for a personnel matter. Motion passed 5-0.

A motion was made by Mrs. Haywood and seconded by Mr. Henry to move to open session. Motion passed 5-0.

A motion was made by Mr. Minter and seconded by Mr. Henry to adopt Resolution No. 05-28 Certification of Closed Session. Motion passed 5-0.

Meeting was adjourned at 9:26 p.m.

____________________________

MARK A. MEDFORD, CHAIRMAN

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MARILYN V. STATON, CLERK