A REGULAR MEETING OF THE YORK COUNTY SCHOOL BOARD WAS HELD

AT YORK HALL, 301 MAIN STREET, YORKTOWN, VA.

MONDAY, AUGUST 23, 2004

REGULAR SESSION

7:30 P.M.

PRESENT: MRS. BARBARA S. HAYWOOD, CHAIR

MR. MARK A. MEDFORD, VICE CHAIR

MR. PAGE MINTER

MR. BARRY HENRY

MRS. LINDA S. MEADOWS

ALSO PRESENT: DR. STEVEN R. STAPLES, DIVISION SUPERINTENDENT

RICHARD M. HIXSON, DEPUTY SUPERINTENDENT FOR

OPERATIONS

DENNIS R. JARRETT, CHIEF FINANCIAL OFFICER

DR. JAMES R. TUCKER, ASSISTANT SUPERINTENDENT FOR INSTRUCTION

DR. KITTY RICHMOND, DIRECTOR OF CURRICULUM AND

ACADEMIC SERVICES

DR. JENNIFER PARISH, DIRECTOR OF STAFF DEVELOPMENT AND STUDENT ACHIEVEMENT

DR. JUDY DAVIS-DORSEY, DIRECTOR OF HUMAN RESOURCES

BETSY OVERKAMP-SMITH, COMMUNITY AND PUBLIC RELATIONS

OFFICER

MARILYN V. STATON, BOARD CLERK

Mrs. Haywood called the Regular meeting to order at 7:30 p.m.

PLEDGE OF ALLEGIANCE

Katie Maloney, a rising fifth grade student at Coventry Elementary School led the Board in the Pledge of Allegiance.

RECOGNITIONS AND AWARDS:

Mrs. Barbara Haywood, Chair presented a plaque to Patrick Pettitt, past president of the YCCPTA for his dedicated service as the YCCPTA President 2003-2004. Mr. Medford read a description of his service. Mrs. Barbara Haywood, Chair also presented plaques to Danny Peters and Mary Ann Fisher-Foell, Co Chairs of the York High School Golden Jubilee, for their dedication to ensuring the success of the York High School Jubilee. Mr. Medford read a description of their service. Mr. Danny Peters presented a Commemorative cross stitch of the York High School Jubilee to the Board.

Mr. Medford declared a short recess at 7:40 p.m. for the Board to meet the award recipients. Mrs. Haywood called the meeting back to order at 7:45 p.m.

UNFINISHED BUSINESS: None

PRESENTATIONS:

Mr. Jim Wilkins, Director of Maintenance and Facility Support:

· Queens Lake Middle School – school will open for students on September 7. With the exception of the band, tech education, CCC Lab, PE space, and cafeteria/kitchen, all classrooms and administration areas will be available when teachers return on August 26. Site work behind the building will not be complete until late September (at the earliest).

· Bruton High School – The South parking area should be complete before school starts. Worse case would be that the finish layer of asphalt may not be down and would be completed on Saturdays. The landscaping at the front entrance and in the new parking lot will be installed in late September/early October as per original schedule. The new track will be constructed next summer so that work does not interfere with Fall and Spring sports. This is same schedule used for Bailey Field a few years ago.

· Tabb High School / Grafton High School – The A/E RFP submittals are due tomorrow. Construction for the GHS band/storage facilities is tentatively scheduled for Spring 2005 with THS construction tentatively for late Spring and Summer 2005.

COMMENTS OF CITIZENS

None

MATTERS BY BOARD MEMBERS

Mr. Henry stated that he wished all families and students a very positive beginning of school this year. Mr. Minter stated that he is the Boards’ representative on the New Horizons Board and that enrollment is up at New Horizons. Mr. Minter also stated that NSBA invited York County School Board to present Beyond Basics, Art Education that doesn’t break the bank in San Diego on April 16-19, 2005. Mr. Minter apprised the Board that bid packages are going out to ten elementary schools for playgrounds for 2004-05. Mrs. Meadows stated that she represents the Board on the York Foundation for Public Education Board and wanted to thank the York High School Jubilee Committee for donating $25,000 to the York Foundation Fund for scholarships for students. Mrs. Meadows encouraged parents to attend “Back to School” nights at their children’s schools. Mr. Medford stated that Seaford Elementary School held a reading and writing program for first graders (24 children participated) this past summer to keep the students interested in learning. Mr. Medford urged parents to read the Student Handbook brought home by their children. Mr. Medford noted an article in the American School Board Journal regarding a better approach to school safety. Mr. Medford noted that York County Schools have most of these practices in place. Mr. Medford stated that he is on a Steering Committee for the Comprehensive Plan for York County (charting the course of 2025). Mr. Medford requested citizens who would like to participate to go to YorkCounty.Gov and fill out the survey. Mrs. Haywood stated that she had just returned from the NSBA’s Presidents’ Retreat and will bring the information to the Board. Mrs. Haywood also stated that she will be attending the 2004 VSBA Hot Topics Conference will be the Thursday and Friday in Charlottesville.

CONSENT CALENDAR

Mr. Minter summarized the items on the Consent Calendar.

A motion was made by Mr. Minter and seconded by Mr. Henry to adopt the Consent Calendar. Motion passed 5-0.

ACTION ITEMS

a. A motion was made by Mrs. Meadows and seconded by Mr. Medford to approve donations. Motion passed 5-0.

b. A motion was made by Mr. Medford and seconded by Mr. Minter to approve the minutes of the June 7, 2004 Special Meeting. Motion passed 3-0. Mr. Henry and Mrs. Haywood abstained.

c. A motion was made by Mr. Minter and seconded by Mr. Medford to approve the minutes of the June 28, 2004 Regular Meeting. Motion passed 4-0. Mrs. Meadows abstained.

d. A motion was made by Mr. Minter and seconded by Mr. Henry to approve the minutes of the July 20, 2004 Special Meeting and the August 9, 2004 Special Meeting. Motion passed 4-0. Mrs. Haywood abstained.

e. A motion was made by Mr. Henry and seconded by Mr. Minter to approve Revised Supplement Schedule for FY05. Motion passed 5-0.

f. A motion was made by Mr. Medford and seconded by Mr. Minter to approve the Agreement with the Sheriff’s Department for the 2004-2005 school year. Motion passed 5-0.

Discussion – None

First Reading – None

SECOND READING –

a. A motion was made by Mr. Henry and seconded by Mr. Medford to approve Sub-Section 7.1.20 Fair Labor Standards Act Compliance. Motion passed 5-0.

SUPERINTENDENT’S REPORT

Dr. Staples stated:

· that Carla Blake Hook, Assistant County Attorney, is not present this evening due to her son recovering from surgery.

· He attended the James Weldon Johnson 50^th Anniversary last Saturday.

· The opening of school is going well and enrollment projections are good.

· The Board will be offering two pay options to licensed staff and teacher assistants – ten month pay period or twelve month pay period.

· That Federal funding to our schools has dropped by 30 percent

· The Board is talking about two possible ways of approaching the budget this year – fund driven or to build a budget based on need. Dr. Staples stated that he would prepare a Fiscal Efficiency Budget Review for the September 13 work session.

ANY MATTER NOT ABOVE SET FORTH

At 8:50 p.m. a motion was made by Mr. Medford and seconded by Mr. Minter to meet in Closed Session pursuant to Section 2.1-344 (A) (2) and (1) of the Virginia Code, Virginia Freedom of Information Act for a student matter and a personnel matter. Motion passed 5-0.

A motion was made by Mr. Medford and seconded by Mr. Minter to move to Open Session. Motion passed 5-0.

A motion was made by Mr. Medford and seconded by Mr. Minter to adopt Resolution No. 04-66 Certification of Closed Session. Motion passed 5-0.

Meeting was adjourned at 10:07 p.m.

____________________________

BARBARA S. HAYWOOD, CHAIR

___________________________________

MARILYN V. STATON, CLERK