SECTION 7.1.12 - OTHER FULL TIME EMPLOYEE FRINGE BENEFITS

SUB-SECTION A – HOLIDAYS

The School Division will normally observe 13 holidays to be designated annually by the School Board calendar. The School Board can revise the holiday schedule during the year based on unforeseen circumstances. An employee who has an unexcused absence for any part of the workday immediately preceding or following a holiday does not receive holiday pay.

Schools will be closed on the designated holidays. Holidays occurring on a weekend generally will be taken the first workday following the holiday.

Licensed twelve-month employees, licensed eleven-month administrators, and twelve-month non-licensed employees on the payroll at the time of a holiday listed above will have these days as paid holidays. If such employees are required to work on a paid holiday, they will be given compensatory time at the rate of one and one-half (1 1/2) days per holiday or paid time and one-half.

ADOPTED:                 June 20, 1988
REVISED:                   May 20, 1991; January 26, 1998; June 26, 2000
RESTATEMENT:        March 15, 1993; March 25, 2002

SUB-SECTION B - TRAVEL ALLOWANCES

Subject to approval by the Superintendent, travel allowances will be provided to employees who must travel on School Board business and use their private automobile. Reimbursement will be at a rate per mile approved by the School Board.

ADOPTED:                 June 20, 1988
RESTATEMENT:        March 15, 1993; March 25, 2002

SUB-SECTION C – INSURANCE

1. State Group Life Insurance

All full-time employees of the School Board who are under seventy years of age at the time of initial employment and who are covered under the Virginia Retirement System (VRS) must participate in the State Group Life Insurance provision of the VRS or other employer sponsored life insurance plan. The employee's share of the cost for this insurance will be paid by the School Board.

1. Medical Insurance Coverage

Medical Insurance coverage will be made available for full-time eligible employees until such time as the employee becomes covered by federal Medicare Medicaid, at age 65. The School Board's contribution to an individual monthly premium will be set annually.

Retirees may elect to continue their present participation in the group health plan at their own expense without contribution from the Board. Premium payment must be received by the first of the month in the payroll office. Eligibility to continue coverage at employee's own expense will end on either of the following events:

1. failure to make a monthly payment when due
2. eligibility for Medicare at age 65

1. Dental Insurance

The School Board will provide dental insurance coverage for full-time eligible employees. The School Board's contribution to an individual monthly premium will be set annually.

1. Disability Insurance

Insurance for job related disability is provided under the Worker's Compensation Insurance Plan. Non-job related disability insurance is provided to employees vested in VRS under the terms of that plan.

1. Liability Insurance

The Board will purchase liability insurance, subject to availability and funds, covering all school personnel.

1. Worker’s Compensation Insurance

The Board will provide coverage for employees under a Worker's Compensation Insurance Plan.

1. Unemployment Insurance

The Board will participate in the unemployment insurance program through the reimbursable method.

ADOPTED:                             June 20, 1988
REVISED:                               March 15, 1993; January 26, 1998; November 24, 2003
RESTATEMENT:                    March 25, 2002
LEGAL REFERENCE:            Code of Virginia, Section 22.1-84

SUB-SECTION D – RETIREMENT

1. Virginia Retirement System

Retirement benefits for full-time employees are provided under the provisions of the Virginia Retirement System. The employee's share of the cost for this program will be paid by the School Board.

2. Retirement Benefits for Personnel Previously Not Covered by VRS

The York County School Board offered a Defined Pension Plan and Trust for those full time employees who prior to July 1, 1992 were not covered by the VRS. This Plan was frozen on July 1, 1992 when all full time employees were enrolled in VRS.

3. Reimbursement of Unused Sick Leave

The School Board will reimburse employees upon retirement at the rate of $20 per day for up to 100 days of accumulated sick leave.

If an employee meets the following criteria, the employee may choose to remain in the School Board's group health insurance program rather than receiving reimbursement for unused sick leave.

a. The employee has more than 100 days of unused sick leave.

b. The employee has worked for the School Board for more than ten years.

c. The employee has participated in the School Board's health insurance program for the twenty-four months immediately prior to retirement.

If the retiree elects to remain in the group health insurance program rather than cashing in unused sick leave, the employee will receive monthly $25 from the School Board to be paid as part of the employee's monthly health care premium. Payments will continue for ten years or until the employee is eligible for Medicare, which ever is sooner.

In the event of death, an employee's estate will be reimbursed at the retiree rate defined in Sub-Section D, 3, paragraph 1.

ADOPTED:                             June 20, 1988
REVISED:                               March 15, 1993; January 26, 1998; August 28, 2000;
March 25, 2002; May 25, 2004
LEGAL REFERENCE:            Code of Virginia, Sections 51-111:31-38, and 51-112;
Sections 22.1-178 and 22.1-179

SUB-SECTION E - REIMBURSEMENT FOR PROPERTY LOSS OR DAMAGE

The Board will reimburse an employee for any loss, damage or destruction of clothing or personal property of the employee sustained while on duty in the school, on the school premises or at a school sponsored activity when such loss is not covered by individual or School Board insurance policies and the employee’s conduct has not contributed to the loss. If repair cannot be economically made, then reimbursement will be based upon replacement cost, as approved by the Superintendent or his designee. If the amount of loss exceeds $200, then reimbursement in excess of that amount will be made only with the express approval of the School Board and on such terms as the Board specifies.

ADOPTED:                 June 20, 1988
REVISED:                   March 15, 1993
RESTATEMENT:        March 25, 2002

SUB-SECTION F - TAX DEFERRED SAVINGS PLANS

Tax deferred savings plans which comply either with Section 403(b) or Section 457(b) of the Internal Revenue Code will be available to employees. Employee participation is completely voluntary and the employee will bear all costs of the participation. The Division Superintendent, by competitive procurement procedures established by law, will contract with vendors of “403(b)” tax deferred savings plans to provide appropriate services at competitive rates to School Board employees. Employees can enroll in “457(b) plans” through the Virginia Retirement System. Only “403(b) plan” vendors selected by the competitive procurement process are authorized to offer new “”403(b)” tax deferred savings plans to School Board employees.

ADOPTED:                 March 15, 1993
RESTATEMENT:        March 25, 2002
REVISED:                   March 28, 2006

SUB-SECTION G - DIRECT DEPOSIT OF EMPLOYEES’ PAY

The Division Superintendent will arrange for direct deposit of salary for any employee who requests such service. All employees (excluding temporary employees) hired after July 1, 2001 are required to use direct deposit.

ADOPTED:     March 15, 1993
REVISED:       March 25, 2002

SUB-SECTION H - FLEXIBLE SPENDING ACCOUNTS

The Division Superintendent will make available to School Board employees Flexible Spending Accounts (FSA) for health care expenses and dependent care expenses which comply with Section 125 of the Internal Revenue Code.

ADOPTED:                 March 15, 1993
RESTATEMENT:        March 25, 2002

SUB-SECTION I - REIMBURSEMENT FOR COLLEGE OR UNIVERSITY COURSEWORK

DOE Licensed employees shall be reimbursed at no more than the actual in-state tuition cost per course for coursework from an accredited college or university when such coursework is required by the division to meet specific endorsement needs within the division.

ADOPTED:     March 15, 1993
REVISED:       March 25, 2002

SUB-SECTION J - EMPLOYEE ASSISTANCE PROGRAM

Employees and their family members have access to the services of an employee assistance program. Services available through the program are those defined in the annual agreement and outlined in the providers’ literature which is given to every eligible employee upon employment with the School Board.

ADOPTED:                 January 26, 1998
RESTATEMENT:        March 25, 2002