Index

Links to Questions Regarding: New Year Interim Quarter	Ending Each Quarter
	How do I enter the reading level for grades K-5?	Text
	Is it possible to work with all comment columns simultaneously?	Text
	What is the difference between entering comments from the School Note Library and typing in the comment number?	Text
	How can I see and print comments?	Text
	What gets sent to ADM?	Text
	How can I round up a student's grade?	Text
	How do I indicate that a subject is not taught during a particular quarter?	Text	Video
	How can I add notes and comments to a report?	Text	Video
	When and how often can I send grades to ADM?	Text
	How do I know that my grades were successfully sent?	Text	Video
	How do I start a new quarter?	Text

How should I name my gradebook?	Gradebook names must not include any spaces, periods, or dashes. They should be named so that they can be easily identifiable by anyone who sees the name. Things to include in the name should be: teacher name, school year, period, subject, class or course name, and for those who are departmentalized at the elementary level, perhaps the teacher's name from which those students came. Any additional information that would assist in recognizing what this gradebook is for may be included.
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What do I do if I forget my password for GradeQuick?	Call your ETF. While logged in at your site, your ETF can reset your password for you. If your ETF is unavailable, please call 0311.
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What is a grading window?	This is a period of time (days) set by the school division to make certain your gradebook(s) are up to date, and that your grades are sent to ADM. This window deadlines must be observed. Failure to send grades through GradeQuick to ADM during that designated time results in missing information from report cards. Each gradebook in use must be opened, with grades from each sent individually.
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How do students get added or dropped from my class?	When a student is added or dropped from your class, your guidance counselor will make this modification directly through ADM (our student management system). Each evening, automated controls within GradeQuick move this information out of ADM, and into your GradeQuick gradebook(s). The next time you log in to your gradebook, you will see a notification that this modification has taken place. Dropped students will still be seen in your gradebook, with the designation, "dr". At this time, you should select the student, and right-clicking, find the "hide" option from the resulting menu. This will allow you to keep the dropped student's grades for future reference, also allowing you to enter grades normally for the remaining students. If the student has not been in your class long enough to accumulate grades, you may choose to delete the student from your gradebook, choosing "delete student" instead of "hide student". DO NOT delete a student from your gradebook if you have not received a "dropped" notice through GradeQuick.
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Are there any keyboard shortcuts to make using GradeQuick more efficient?	None worth mentioning. Most of the shortcuts appear in producing menus by selecting a cell in a column of interest, and then right-clicking to produce a menu with processes that can be performed on the column of interest.
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Can I transfer my test information from one test to another without having to retype it?	Yes. Test names can be transferred from one test to another using the "Gradebook-to-Gradebook" copy feature. This is useful when teaching more than one class period of the same course. Find this feature in the Edit menu. Follow the prompts in "Gradebook-to-Gradebook" to designate which of the named tests you'd like transferred, and from which gradebook to which gradebook.
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Can I work on my grades from home and at school?	Yes. While at school, GradeQuick is accessed from the school server. In order to work on your grades at home, you must have a personal computer at home that will accommodate the installation of GradeQuick v11. Our licensing allows teachers from your school to install the program on their home computer. A copy of this program can be checked out from your ETF. Once you have GradeQuick installed at home. You will go through a process of checking your gradebook out from school, and checking it back in at home. Please see the exact procedure below: With GradeQuick open at school, close all files, but do not exit the program. Goto File/File Management and choose, "check out gradebook" (Have a floppy or thumb drive ready at your computer to receive this file.) Browse to the floppy or thumb drive when asked. Choose the gradebook file(s) you would like to take home. Once checked out, those files will be on the floppy or thumb drive. (Warning: They can no longer be opened at school until they are checked back in at school.) Use this device to transport your files to your home computer. With GradeQuick open at home, Goto File/File Management and choose to "check grades in". Next, open the file(s). Once your work is done at home, close all the files, and then check them back out. Bring them back to school, open GradeQuick, and Goto File/File Management, and choose to check those files in. With those files checked back in, you may once again open the files at school.
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Should I back up my grades?	Your grades are automatically backed up on your server. Do not make back up copies of your grades. Do not use the "Save As..." feature. You should, however, print copies of your gradebook, if you do not keep a hand-written gradebook. The best way to accomplish this is to print each quarter individually upon the closing date of each quarter.
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How do I enter the reading level for grades K-5?	There are four comment code columns. Use one of these columns to find the code indicating whether or not the student is reading at or below grade level.
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Is it possible to work with all comment columns simultaneously?	Yes, however, in order to work with all columns at once, you must enter exact codes only. Use of the School Note Library, located in the Edit menu, allows you to see the code connected with exact comment, but entering comments in this manner disallows more than two comment columns to be opened at once. So you have two options when entering comments for students: Show all four comment columns at once use a hard copy of the codes in order to determine the desired code to enter into each column Show only one or two comment columns at once. Use either the hard copy to enter the exact code, or use the School Note Library to enter the code and comment into the column. Suggestion: Use a blank spreadsheet to initially determine the comment codes desired for each student in the course. These can be easily transferred using option one above.
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What's the difference between entering comment codes from the School Note Library, and by using the comment number?	Ultimately, both methods result in the same comment being inserted exactly the same way on the student report card. The School Note Library has been added to GradeQuick for your convenience. You may use a printed copy of the comment codes, just as you have in the past. You need not use the School Note Library.
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How can I see and print comments?	After entering comment codes for all students, use one of the standard reports available to print comments for all students. Within the report options, choose to only print comments for each student.
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What gets sent to ADM?	At the elementary level, only quarter grades get sent to ADM. The year end grade never gets sent by GradeQuick to ADM. Never choose to send final grades to ADM. Always choose, "Send grades to ADM2000".
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How can I round up a student's grades?	Student grades can be rounded by double-clicking on the actual grade in quiestion. Enter the rounded grade, and press Enter. The rounded grade will now be green, indicating it has been changed. It will remain changed until you would like to change it back to the actual grade. In order to have GradeQuick determine the actual grade again, double-click the grade, delete it, and press Enter. The actual grade will return.
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How do I indicate that a subject is not taught during a particular quarter?	Enter a single test for that subject for that particular quarter. Change the resulting grade for that quarter, (not the year end grade), to the letter "V". This indicates that the subject was not taught.
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How can I add notes and comments to a report?
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When, and how often do I send grades to ADM?	A window of time will be open, usually a week prior to the closing of the reporting period when grades are due, teachers will be asked to send their grades to ADM. During that window of time, teachers will need to send their grades for each course they teach. If a grade has been modified after being sent to ADM, the teacher can resend the grade information for that course. Each time the information is sent, it over-writes the information previously sent. This can be done as many times as needed, until the grading window has closed.
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How do I know that my grades were sent successfully to ADM?	A link has been provided on SID to assist you in discovering whether or not your grades have been sent successfully to ADM. In order to use the link, you must know your teacher number and school ID number. Plugging both in will result in a list of courses whose grades were sent in your name, along with the time that they were sent.
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How do I start a new quarter?	Starting dates and ending dates for each quarter will be added to your course in GradeQuick when you import your course roster at the initial creation of your gradebook. GradeQuick will automatically provide the correct quarter information, depending on the date indicated by you for each test. Use the same gradebook for the entire school year.


York County School Division Help Files
Elementary School	Middle School	High School
FAQs	FAQs	FAQs

Links to Questions Regarding: New Year Interim Quarter	Beginning a New School Year
	How should I name my gradebook(s)?	Text	Video
	qWhat do I do if I forget my password for GradeQuick?	Text
	What is a grading window?	Text
	How do students get added to or dropped from my class?	Text
	Are there any keyboard shortcuts to make using GradeQuick more efficient?	Text
	Can I transfer my test information from one gradebook to another without having to retype it? (What is a gradebook to gradebook copy?)	Text
	Can I work on my grades from home and school?	Text	Video
	Should I back up my gradebook?	Text

Links to Questions Regarding: New Year Interim Quarter	At Each Interim
	How do I enter the reading level for grades K-5?	Text
	qIs it possible to work with all comment columns simultaneously?	Text	Video
	What is the difference between entering comments from the School Note Library and typing in the comment number?	Text	Video
	How can I see and print comments?	Text
	What gets sent to ADM?	Text	Video
	How can I round up a student's grade?	Text	Video
	How do I indicate that a subject is not taught during a particular quarter?	Text	Video
	qHow can I add notes and comments to a report?	Text	Video
	How do I send grades to ADM?		Video
	When and how often can I send grades to ADM?	Text	Video
	How do I know that my grades were successfully sent?	Text	Video